What is Extreme Project Management (XPM), and what are best practices, tools and online templates for teams and organizations?
Definition of Extreme Project Management (XPM)
Extreme Project Management is a planning method used to manage unusual or difficult projects. It is based on a flexible approach to management, because it focuses on a few details that outline the project, but leaves many details flexible to allow for changes and new information along the way.
Description of Extreme Project Management (XPM)
Traditional project management methods are generally more effective for completing routine business processes than Extreme Project Management (XPM). In traditional project management, a consistent result is valued and a prescribed set of steps are followed to achieve that result. In Extreme Project Management, the project plan is flexible, which allows the manager and team to make changes to the process on the fly. Adaptable planning like that found in Extreme Project Management is best when approaching a project with many unknowns or variables. When a project team goes into a project with limited information or faced with changes know they will be unable to control, a flexible management strategy such as Extreme Project Management may be the best way to complete the task at hand.
Though the schedule is more flexible with this type of project management, it does have its own rules and framework. A properly managed extreme project still has performance deadlines that need to be met to show that the project is running on time. Strict evaluations to monitor performance of an extreme project can help identify and correct problems in the project and will improve its outcome. For this type of project, even the performance checkpoints can occasionally be flexible and within a relatively small margin.
Traditional project management utilizes the “waterfall method”, whose purpose is to plan project activity in a straight line. In the traditional approach, each process runs linearly, resulting in what was planned from the beginning. Conversely, the extreme approach does not run constantly, instead adapting the project activity during the process, which leads in the final stage to a desired result. An extreme project management life cycle proceeds from phase to phase based on very limited knowledge of goal and solution. Each phase learns from the proceeding ones and redirects the next phase in an attempt to converge on the desired result.
The differences between extreme and traditional project management are significant, and both are successful when selected for the appropriate type of project.
Tools & Templates
Various Project Management methods, Risk Assessments and Process Maps can all be used to provide insights, data and additional support when using Extreme Project Management (XPM).
upBOARD's Online Extreme Project Management (XPM) Tools & Templates
Unlike most traditional Extreme Project Management (XPM) techniques, upBOARD’s online XPM tools allow any team or organization to instantly begin working with our web templates and input forms. Our digital platform goes far beyond other software tools by including progress dashboards, data integration from existing documents or other SaaS software, elegant intuitive designs, and full access on any desktop or mobile device.
Learn more about upBOARD’s portfolio of other project management best practice tools and templates including:
Action Item List, Agile Project Management, Benefits Realization Methodology, Critical Chain Project Management, Critical Path Chart, Critical Path Method, Event Chain Methodology, Extreme Project Management, Gantt Chart, Integrated Project Management, Issue Tracker, IT Roadmap, Lean Project Management, Lean Six Sigma, Plan of Intent (PoI), Plan of Record (PoR), PMBOK Project Management, PRINCE2 Project Management, PRiSM Project Management, Process-Based Project Management, Program Management, Project Budgeting, Project Charter, Project Dashboard, Project Portfolio Management (PPM), Project Portfolio Timeline, Project Risk Management, Project Rollup, Project Schedule, Project Scorecard, Project Timeline, Project Tracker, Requirements Breakdown Structure, SCRUM Project Management, Skills Requirement Checklist, Task List, Time Card, To Do List, Waterfall Project Management, and Work Breakdown Structure.