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Resource Breakdown Structure Best Practices

Resource Breakdown Structure is a hierarchical list of resources related by function and resource type that is used to facilitate planning and controlling of project work. The Resource Breakdown Structure includes the personnel resources needed for successful completion of a project. It also contains all resources on which project funds will be spent, including personnel, tools, machinery, materials, equipment and fees and licenses. Actual money is not considered a resource in the RBS, rather only those resources that will cost money are included.

More about Resource Breakdown Structure

Description of Resource Breakdown Structure

The resources in a Resource Breakdown Structure are broken down into categories as well as resource types, in order to identify human resource and staffing needs related to a specific project. The Resource Breakdown Structure can be as simple as a detailed list, or for more complicated projects, may look like an outline or organizational chart. For example, the top level of the RBS could be the business unit that resource belongs to, with the needs for the project outlined below and include all resources needed, not only personnel but tools, machinery, materials, equipment, fees and licenses as well.

Praxie's Online Resource Breakdown Structure Tools & Templates

Specific tools used in Resource Breakdown Structure include spreadsheets, organizational charts, and job descriptions. Get started with our Resource Breakdown Structure template.

How to use it:

  1. Enter your own requirements, names, and descriptions for People, Things, and Services based on your desired Scope/Outcome.​
  2. List the specific resources, their descriptions and dates required to ensure success.
  3. List specific actions required to secure and being working with the resources outlined in your Resource Breakdown Structure.

Praxie’s online Resource Breakdown Structure tools allow any team or organization to instantly begin working with our web templates and input forms. Our digital platform goes far beyond other software tools by including progress dashboards, data integration from existing documents or other SaaS software, elegant intuitive designs, and full access on any desktop or mobile device.