Use an Applicant Tracking Form to Create Your Team's Template to Success

An Applicant Tracking Form is a document that enables employers to track the progress of job applicants throughout the hiring process. The form typically includes fields for the applicant’s name, contact information, education, work experience, job preferences, and any other relevant details. The form is designed to help employers evaluate each applicant’s suitability for the job and keep track of their progress through the hiring process.

Using an Applicant Tracking Form can help you keep track of job applicants efficiently and effectively. Here are some steps to follow when using this type of form:

Step 1: Collect Applicant Information

The first step in using an Applicant Tracking Form is to collect information about each applicant. This typically includes the applicant’s name, contact information, education, work experience, and any other relevant details that you may need to consider when evaluating the applicant’s suitability for the job.

Step 2: Create a Tracking System

Once you have collected the applicant’s information, you need to create a tracking system to keep track of each applicant’s progress through the hiring process. This may involve creating a spreadsheet, database, or other system to store the applicant’s information and track their progress.

Step 3: Assign a Status to Each Applicant

As you begin to review each applicant’s information, you should assign a status to each applicant. This may include categories such as “New,” “Under Review,” “Interview Scheduled,” “Offer Extended,” or “Rejected.” By assigning a status to each applicant, you can keep track of their progress through the hiring process and ensure that no applicant falls through the cracks.

Step 4: Review Each Applicant’s Information

As you review each applicant’s information, you should consider their education, work experience, and any other relevant details to determine whether they are a good fit for the job. You may want to use a scoring system or rubric to evaluate each applicant objectively and ensure that you are considering all relevant factors.

Step 5: Schedule Interviews

If an applicant meets your initial criteria, you should schedule an interview to learn more about them and their qualifications for the job. You can use the Applicant Tracking Form to schedule interviews and keep track of the interview date and time.

Step 6: Make a Hiring Decision

After you have completed the interview process, you can use the Applicant Tracking Form to compare each applicant’s qualifications and determine which candidate is the best fit for the job. You should also consider other factors, such as the candidate’s work style, personality, and cultural fit, to ensure that you find the best candidate for the job.

Step 7: Communicate with Applicants

Throughout the hiring process, it is important to keep applicants informed of their status. You can use the Applicant Tracking Form to send emails or other communications to applicants to let them know where they stand.

Get started with our Applicant Tracking Form template.

How to use it:

1. Enter candidate name or number in the far left column.
2. Fill in as much information as you can for each column, as these details will be useful in moving candidates through the interview and hiring process, as well as keeping track of multiple candidates and positions.
3. Use the combined information to fill open positions with the best possible candidate.

Praxie’s online Applicant Tracking Form collaboration tools allow any team or organization to instantly begin working with our web templates and input forms. Our digital platform goes far beyond other software tools by including progress dashboards, data integration from existing documents or other SaaS software, elegant intuitive designs, and full access on any desktop or mobile device.