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Integrated Project Management (IPM) involves coordinating all of the various resources and stakeholders that are involved in a project to make sure that each department is working consistently. Specifically, IPM requires that each business unit share all relevant information about the project goals. Additionally, to achieve cohesion between the different departments, all business units are expected to make trade-offs and compromises on competing goals and individual project objectives. Using this approach, project management becomes more efficient and productive.
Description of Integrated Project Management (IPM)
There are six components involved in Integrated Project Management that should be created in order.
- Project Charter: The initial project plan that lists the broad goals and objectives, as well as the members of the project team. It specifically outlines which team member is responsible for what tasks, the resources that will be needed and the broader responsibilities of the project manager. It also lists all the stakeholders who are invested in the progress of the project.
- Project Scope: This document should also contain the project goals and objectives but in more detail. More specifically, the goals should be the overall aim that should be achieved by the end of the project, and objectives which are shorter-term tasks that are needed to reach the larger project goals.
- Project Management Plan: In this document, the team should list all of the sub-plans in the project. This means the document should contain any activity that needs to be coordinated or consolidated with another task, tasks that need to be completed before another task can commence, or any information that needs to be transmitted from one team member to another.
- Project Execution: This component states all of the processes that need to occur to put the aforementioned plans into action. In particular, this document should list all of the activities that are needed to achieve the broader goals and the short-term objectives of the project. It should also indicate who is responsible for what task(s) and how long each task is expected to take.
- Project Monitoring: The team should constantly be monitoring how the project is progressing, comparing where the project is at to an established baseline to gauge how far off target the project is. In the event that there are large discrepancies, the team can adjust the project timeline or reassign tasks as necessary in addition to making any other necessary changes.
- Change Control: This document lists a contingency plan for any potential changes that could occur, such as resource depletion or bottlenecks in the project timeline that occur due to incomplete tasks, etc. This document should also specify what circumstances are necessary to constitute a change in the project plan and how these changes could potentially impact performance during the project. If the change is so significant that it has a serious detriment to the ultimate success of the project, it might not be implemented.
Praxie's Online Integrated Project Management (IPM) Tools & Templates
All of the necessary documents for Integrated Project Management can be handwritten or typed in document management, presentation or other desktop or online software. Get started with our Integrated Project Management template.
How to use it:
- List your projects and the respective leads.
- Complete the requested information and make notes, if needed.
- Regularly update your template and create an action plan for implementation.
Unlike most traditional Integrated Project Management (IPM) techniques, Praxie’s online Integrated Project Management tools allow any team or organization to instantly begin working with our web templates and input forms. Our digital platform goes far beyond other software tools by including progress dashboards, data integration from existing documents or other SaaS software, elegant intuitive designs, and full access on any desktop or mobile device.