What is Project Budgeting, and what are best practices, tools and templates for teams and organizations?
Definition of Project Budgeting
Project Budgeting is a project management tool that controls the cost of a project by researching all possible costs associated with a project and combining them to come up with a project budget.
Description of Project Budgeting
Project Budgeting is important because it provides stakeholders with an educated estimate of exactly what a project is going to cost and outlines the points at which funding will be needed along the way. There are six pieces of information needed in order to prepare an accurate project budget.
- Activity Cost Estimates: estimates on each activity in the project, including labor, materials, equipment, services, facilities, and information technology.
- Basis of Estimates: Supporting details, including assumptions made in preparation of the estimates and the level confidence the preparer has in each estimate.
- Scope Baseline: funding constraints put in place by the organization, existing contracts, or government agencies.
- Project Schedule: this determines the cost over time, such as points along the way when payments are due.
- Resource Calendars: determines which resources are assigned to the project and when they are available.
- Contracts: shows exact costs of products or services related to the project.
Project Budgeting is an important element in obtaining approval for a project, as well as controlling costs of a project.
Tools & Templates
A specific tool used in Project Budgeting is a spreadsheet to itemize cost estimates of labor and supplies, and create a sum total to form the budget of the overall project.
upBOARD's Online Project Budgeting Tools & Templates
upBOARD’s online Project Budgeting collaboration tool allows any team or organization to instantly begin working with our web templates and input forms to create their project’s budget. Our digital platform goes far beyond other software tools by including progress dashboards, data integration from existing documents or other SaaS software, elegant intuitive designs, and full access on any desktop or mobile device.
Learn more about upBOARD’s portfolio of other project management best practice tools and templates including:
Action Item List, Agile Project Management, Benefits Realization Methodology, Critical Chain Project Management, Critical Path Chart, Critical Path Method, Event Chain Methodology, Extreme Project Management, Gantt Chart, Integrated Project Management, Issue Tracker, IT Roadmap, Lean Project Management, Lean Six Sigma, Plan of Intent (PoI), Plan of Record (PoR), PMBOK Project Management, PRINCE2 Project Management, PRiSM Project Management, Process-Based Project Management, Program Management, Project Budgeting, Project Charter, Project Dashboard, Project Portfolio Management (PPM), Project Portfolio Timeline, Project Risk Management, Project Rollup, Project Schedule, Project Scorecard, Project Timeline, Project Tracker, Requirements Breakdown Structure, SCRUM Project Management, Skills Requirement Checklist, Task List, Time Card, To Do List, Waterfall Project Management, and Work Breakdown Structure.