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Project Schedule Best Practices

A Project Schedule is a project management tool that outlines the work that needs to be performed for a project, the resources needed, and the timeframe during which completion is expected.

More about Project Schedule

Description of Project Schedule

A Project Schedule is important because it communicates the most important aspects of a project, including details on the tasks, resources and timeframe. Without a complete schedule, the project manager will not be able to completely define the cost of a project. Before a Project Schedule can be created, the scheduler needs information on the time and resources for each part of the project, called the Work Breakdown Structure, which are essentially building blocks needed for project completion. In addition to the Work Breakdown Structure, the following information is needed for an accurate Project Schedule:

  • Project scope
  • Sequence of activities
  • Tasks grouped into 5 project phases (conception, definition & planning, launch, performance, close)
  • Task dependencies map
  • Critical Path Analysis
  • Project milestones

Most Project Schedules use online project management software which allows the schedule, resources and budgets to be adjusted in real time. It also allows visibility to others in the organization, such as team members and management, so that everyone involved in the project stays informed of its progress.

Praxie's Online Project Schedule Tools & Templates

A specific tool used in creating Project Schedules is typically an online project management program or web-based spreadsheet that can be monitored and adjusted by the project team. The challenge of many software programs, online tools, or web-based project management systems, however, is that they are complex, especially for large projects. Get started with our Project Schedule template. 

How to use it: 

  1. Review the chart and provide your project’s basic information. 
  2. List your tasks by phases and complete the template accordingly.  
  3. Periodically review the progress made based on the timeline. 
  4. Create an action plan for improvements. 

Praxie’s online Project Schedule collaboration tool allows any team or organization to instantly begin working with our web templates and input forms. Our digital platform goes far beyond other software tools by including progress dashboards, data integration from existing documents or other SaaS software, elegant intuitive designs, and full access on any desktop or mobile device.