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A Change Management Impact Analysis is a method that is used to identify relevant stakeholders in a change management process as well as the risks and benefits that the change management initiative provides to them. Based on this information, your team will be able to discern the impact that the change management program has on key individuals. Additionally, this method can be used to determine the scope of the proposed change management program. Further, this information will allow your team to develop a sound change management strategy for whatever project is being implemented. This method is useful because, in addition to making sure that all stakeholders are known and none are forgotten, it allows the team to collect direct feedback and fully engage stakeholders during the change management process, provides insight into how the change management program budget should be allotted, and gives useful indicators for what areas should be monitored during the change management process.
Description of Change Management Impact Analysis
A Change Management Impact Analysis involves five steps:
Step 1: Determine the order in which the change-related tasks need to be performed.
Also consider how these tasks can be meshed with tasks that the organization was already planning to implement.
Step 2: Decide if the change-related tasks fall into the same category as those tasks that are essential for organizational survival.
If they are not, determine whether they will interfere with the aforementioned critical tasks. This is done to ensure that these crucial tasks remain unaffected by the proposed change management program.
Step 3: Establish the cost of the proposed change management program.
Step 4: Evaluate the necessity of the change program by considering things such as benefits, risks, and resource consumption as compared to other optional projects the organization can take on.
Step 5: Share the results of the impact analysis with relevant stakeholders so that this information can be utilized when they are making their final decision concerning whether the program will be implemented or not.
In general, the Change Management Impact Analysis aims to obtain the following information:
- What consequences will be incurred once the change is implemented.
- What paperwork needs to be filled out if the change management program gets approved by the stakeholders.
- What resources (financial or otherwise) will be needed to implement the change management program. In addition, establish what tasks will need to be done in order to bring the change program into existence and what team members will be responsible for completing each task.
Praxie's Online Change Management Impact Analysis Tools & Templates
Unlike most traditional Change Management Impact Analysis techniques, Praxie’s online Change Management Impact Analysis collaboration tools allow any team or organization to instantly begin working with our web templates and input forms.
Administering a Change Management Impact Analysis requires conducting interviews with relevant stakeholders in the change management process. Therefore, it is helpful to have software or other tools to keep track of data from these interviews. This information will what is analyzed to make a final decision about whether or not to go forward with the change program.
A Change Impact Analysis is used to identify the changes being introduced and the impacts they will have on specific groups of stakeholders. Data from the Stakeholder Analysis will be used to identify the Impacted Stakeholder Groups. Information obtained in interviews and focus groups, along with the evaluation of documents and other evidence, will be used to describe specific Change Impacts.
Get started with our Change Management Impact Analysis template.
How to use it:
- To fully specify what is changing, identify the gap between the current “As Is” state and the future, desired “To Be” state.
- For each Change Impact, identify the Impact Type and the type of change management intervention required. This information will provide the foundation for your Change Management Plans, which will specify the timing, budget and responsibilities for developing and delivering the Engagement, Communications and Training required to ensure success of the project.
- Depending on the breadth and depth of the change, it may be necessary to do multiple levels of Impact Assessment, providing greater specificity on the impacts to specific roles, processes, systems, geographies, etc.
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