What is Go-Live Planning, and what are best practices, tools and templates for teams and organizations?
Definition of Go-Live Planning
A Go-Live Plan is the steps that should be taken before actually implementing a change program. Successful Go-Live Plans require preparation, specific action to be taken, a contingency plan in case one is needed, proper resources, and thorough consideration given to the risks associated with the change. The purpose of having a Go-Live Plan is to help ensure that the actual transition runs smoothly.
Description of Go-Live Planning
In order to determine that the organization is ready to “Go Live” with its change program, the following steps should be taken:
- Prepare – Each person involved in the change program must know their role in the process and should feel ready to carry out their previously assigned responsibilities.
- Follow-Through – Unless there are unexpected occurrences, the plan should not be changed. This is to avoid having to re-coordinate with all of the other parties involved in the change process.
- Create a Contingency Plan – It is often the case that unexpected problems will emerge. It is therefore important to think through what some of these issues can be and come up with solutions to address them.
- Ensure Proper Resources – Ensure that each person involved in the change process knows who holds each type of information so that they can go to the correct individual if need be. Additionally, make sure that each person has all of the materials needed to carry out their tasks.
- Define the Risks – Carefully think through what problems will be encountered throughout the change process and what can be done about them.
Tools & Templates
Go-Live Plans are typically created in spreadsheets, which makes collaboration across multiple stakeholders groups challenging. When project managers present Go-Live Plans to their program sponsors or executives, they often summarize plans in presentations like PowerPoint. More and more change management programs focus on using online tools and software to track projects and build go-live plans.
upBOARD's Online Go-Live Planning Tools & Templates
Unlike most traditional Go-Live Planning templates in MS Word, Excel, or PowerPoint, upBOARD’s online Go-Live Planning collaboration tools allow any team or organization to instantly begin working with our web templates and input forms. Our digital platform goes far beyond other software tools by including progress dashboards, data integration from existing documents or other SaaS software, elegant intuitive designs, and full access on any desktop or mobile device.
Learn more about upBOARD’s portfolio of other change management best practice tools and templates, including:
AIM Accelerated Implementation Methodology, Beckhard & Harris Change Process, Boston Consulting Group Change Delta, Brainstorming, Bridges’ Leading Transition Model, Burning Platform, Case for Change, Change Fatigue, Change Management Curve, Change Management Impact Analysis, Change Management Maturity Model, Change Management Levers, Change Management Plan, Change Management Roadmap, Change Proposal, Change Readiness Assessment, Change Resistance Management Plan, Change Risk Assessment, Change Success Metrics, Communications Planning, Core Values, Deming Change Cycle, EASIER Change Management, Employee Engagement Plan, Feedback Capture Grid, Focus Groups, Geert Hofstede’s 6 Dimensions of Culture, GE Change Acceleration Process, Go-Live Planning, Head, Heart and Hands Model, Kotter’s 8-Step Change Model, Kubler Ross Change Curve, Lewin’s Change Management Model, Maurer’s 3 Levels of Resistance, Nudge Change Model, People Centered Implementation, Performance Support, Process Mapping, Sponsor Roadmap, Stakeholder Analysis, Stakeholder Interviews, Switch Change Framework, User Acceptance Testing, VRIO Framework and What’s In It For Me (WIIFMs).